2008 AGM Minutes
Minutes of the NZOSS AGM
22 June 2008
The meeting commenced at 14:00.
Voting Rights:
Moved - That voting at the 2008 NZOSS AGM be opened to attendees of the 2008 NZOSS AGM
Prop – Carl Klitscher
Sec – Don Christie
Carried
Present:
Local meeting or IRC:
Robin Sheat
Francois Marier
Chris Daish
Don Christie
Carl Klitscher
Hadley Rich
Grant Paton-Simpson
Andrew Turner
Mark Foster
Brent Wood
Ewen McNeill
Muyi Taiwo
Ian Beardslee
Colin Jackson
Scott Newton
Apologies:
Vik Olliver
Colin Jackson
Moved – That Apologies be accepted
Prop – Carl Klitscher
Sec – Mark Foster
Carried
President's Welcome and Report:
Don Christie presented the Presidents Report http://nzoss.org.nz/system/files/presidents_report_2008.pdf
Moved – That the Presidents Report for the 2008 NZOSS AGM be accepted
Prop – Carl Klitscher
Sec – Don Christie
Carried
Treasurers Report and Statement of Accounts:
The Treasurers report was presented and is available at http://nzoss.org.nz/accounts-2008
Questions arising:
Society reregistration – The Societies listed office address was incorrect and therefore correspondence wrt the Societies affairs went unanswered leading to de-registration. The address has now been corrected.
Audit requirement – There is no ongoing requirement for an independent audit however one may be performed if required. Given our current level of funds it is not warranted.
Domain Name fee – The domain name fee will appear in the 2008/2009 statements.
It was also noted that the Society was now registered with the IRD and was required to fill in 6 years worth of tax packs. This may require funding to supply bank statements if no other source of information was found.
Moved – That the Treasurers report and Financial Statements for the 2008 NZOSS AGM be accepted
Prop – Carl Klitscher
Sec – Francois Marier
Carried
Election of Officers:
The following current Council members indicated they were prepared to stand for Council again:
Don Christie (President)
Peter Harrison (Vice President)
Carl Klitscher (Secretary/Treasurer)
Zane Gilmore (Christchurch Regional Officer)
Daniel Reurich
Vik Olliver (Events Organiser)
Andrew Turner
Matthew Holloway
Brent Wood (Education Group)
Chris Daish (Government Officer)
David Lane (Seconded in 2007)
Given that there may be up to 11 council members further nominations were called for. The following people were nominated.
Francois Marier
There were no further nominations and as there were no contested positions the above names were ratified for council.
General Business:
Minutes of last AGM
The minutes of the 2007 AGM are available at http://nzoss.org.nz/nzoss/administrivia/2007_agm_minutes
Moved – That the Minutes of the 2007 NZOSS AGM be taken as read.
Prop – Carl Klitscher
Sec – Colin Jackson
Carried
Matters Arising from 2007 AGM
Website status and statistics
The NZOSS website is now hosted and maintained by Egressive. Many thanks to Dave Lane and the Egressive team for their ongoing support of the NZOSS.
OOXML
It was noted that significant effort had been expended thoughout the year by members of the Society in participating in the New Zealand Standards workshops around the proposed OOXML standard. Some key people, Don Christie, Colin Jackson and Matthew Holloway, bore the brunt both financially and personally. They behaved at all times with a level of fair play and integrity that was unfortunately not matched by some other participants in the process.
Corporate/Industry membership and support
Some discussion around gaining support from Industry ensued. The example of OSIA http://osia.net.au/ was discussed. A suggestion to set up a corporate membership page to highlight support was made.
Membership in general
The current membership maintenance system is arcane and difficult to use. An option to subscribe via PayPal was investigated however that posed problems for some meembers and also required an account to be set up. Some alternatives to Paypal were discussed. A review of the various methods was asked for. Internet banking capability was also needed.
NZOSA, Expo, Software Freedom Day
A brief discussion occurred around NZOSA. Nominations were slower this year and one thought was to make the event every two years. There was a suggestion of an 'Expo' type event as well, perhaps in coincide with SFD. NZOSS involvement in the previous years SFD events had not been welcomed by all quarters however work was being done to address these issues.
Meeting closed at 15:35.